Purchasing Agent

Overall Objective

The Purchasing Agent ensures that the highest quality materials are purchased at the best price and correct quantities and delivered to the job site at the proper time.

Purchase Orders

• Manage purchase requests from superintendents and yard personnel
• Issue purchase orders (PO) to vendors to secure materials for jobs and to secure inventory
• Confirm receipt of PO
• Provide confirmation to requester
• Notify superintendents and project managers of budget overages

Receiving

• Work with superintendents and vendors to resolve delivery issues
• Issue return purchase orders for excess materials
• Work with vendors to ensure materials are returned in a timely manner
• Process PO receipts
• Obtain packing slips, other proof of delivery documentation and/or foreman signatures

Vendor Management

• Work with vendors to resolve disputes
• Calculate supplier back charges and notify vendors

Accounting and Administration

• Work with Assistant Controller/Accounting to
• Process inventory count and adjustments quarterly
• Calculate job cost transfers
• Calculate monthly accruals
• Resolve pricing issues on invoices
• Price field work orders and forward to accounting department
• Adhere to a system of policies and procedures to
• Ensure adequate purchasing controls are in place
• Maintain proper document retention

Other Duties

• Assist Operations Manager to coordinate annual events such as the company picnic and company breakfast